Deleting Purchase Products

Once a product has been used on a purchase order, job or inventory transaction, you can not delete the product completely unless you remove the product from the purchase orders, jobs and delete the inventory transactions. However, you can remove the product from the cost list so it is not available for selection on a purchase order.

1. Go to Purchasing > Edit Costs
2. Click on and select the desired product and "All Suppliers".
3. In the Product column, click on the name of the product and select "Delete" 'product name' from 'supplier cost list'. (Note: If Cost groups or costs have been entered, you will receive a warning that they will be deleted.) Repeat this step for each Supplier Cost list containing the product.
   
4. Click on
5. In the Product column, click on the name of the product and select "Delete".
   

NOTE: If you receive a message that the product can not be deleted because it is used on a purchase order, job or inventory transaction, you have two choices: Make the product inactive. In the Product column, click on the name of the product and select Edit Product 'product name' and select the "Inactive" checkbox. If desired, you can rename the product or move it to a different product family so that it sorts to the bottom of the Edit Purchase Products page. You can also hide inactive products by clicking the near the top of the page and deselecting "Display Inactive". Remove the product from purchase orders, jobs and delete the inventory transactions. To find where a purchase product is used, view the inventory transactions and look in the reference column. (On the inventory transactions page, click on the Options button and change the date to view transactions prior to today's date.)