Centralize your job information for more peace of mind

Jun 1, 2023 | Business

Oh, I think we all know the chaos of a disorganized system. You know what I mean – phones ringing, too much time tracking down answers, lots of miscommunication and mistakes making everyone cranky.

So then you know why centralizing job information in a countertop shop is so darn important. But for good measure, we’ll go over it in more detail so we’re all on the same page!

What does it mean to centralize job information?

Centralizing your job information is simply putting all your job information in one place. Doing this allows everyone on your team to see the information they need to get their jobs done. When everyone knows what they should be doing and when, the whole team is empowered to get the job done right the first time.

In the world of countertop fabricators, there are industry-specific software solutions that can help you centralize your job information. Everyone on the team will able to find every piece of information they need to get their jobs done. From drawing and quoting to scheduling and keeping track of jobs, it can all be found with just a few clicks!

And why should I do this?

1. Prevent lost information

It’s hard to lose something when it’s always in the same place! When you centralize information, it’s like putting everything into one big filing cabinet. No matter what information you need, it’s always right there.

It’s much better than relying on your coworkers to always put the papers back where they found them or hunting down the one person who knows the answer to a customer’s question.

💡See how Crowley’s Granite uses Systemize to centralize their job info

2. Save time (and headaches)

Efficiency is all about removing friction in the process. If you are using white boards, email, excel, and file folders – think about all that time bouncing from one thing to another just to figure out what’s going on with one job. How many hours do you think you’ve spent digging for information over the years?

When you centralize your job information, everything is in one easy-to-find spot. Calendar views will show you an overview of all the jobs in progress, and job views will show you the status of each job where you can find relevant documents and notes. You don’t even have to go back to the office. Everything is available online if you want to check in on the go.

3. Streamline existing processes

When everyone has access to the same information, there are fewer hangups in the fabrication process. Less mistakes, fewer mistakes, faster transitions between steps, and fewer reworks. Sounds a little too good to be true, huh? That’s just what happens when everyone is on the same page.

💡Want to start streamlining? Read this.

4. Reduce stress

When your team knows what to do and when, there are less mistakes, less time wasted, and more room for growth. Thousands of fabricators have said that using software in their countertop business has reduced their stress and created a better culture for their employees.

💡Read how AMC Countertops made this happen

What are you waiting for?

It costs you nothing but 30 minutes to see how software can help you get your shop on track. Isn’t the potential peace of mind worth exploring?? Schedule a demo today to find out more.